When we surveyed the Construction Back Office New England community and asked which AI solution you most wanted to see, the answer was clear:
Certified Payroll & Union Reporting — by a wide margin.
Today, we deliver on that.
Meet Certy
Certy is an AI Digital Human Assistant — an AI agent — built specifically for Certified Payroll and Union Reporting. She’s purpose-built for the workflow, not a general-purpose chatbot trained to handle everything from recipe suggestions to legal research.
Certy handles:
- WH-347 preparation — the federal certified payroll form, with all required fields completed from your payroll and project data
- Prevailing wage calculations — cross-referenced against the applicable wage determination for each jurisdiction and project
- Multi-trade classifications — laborers, operators, foremen, surveyors, and any other classifications in your workforce
- Fringe benefit calculations — health, pension, vacation, and other fringes calculated per the applicable determination
- Union reporting — dispatch records, dues reporting, benefit fund contributions
- Multi-project, multi-jurisdiction operation — concurrent projects with different wage determinations handled in parallel, every week
Watch the Demo
I think Certy speaks for herself — literally:
What You’re Seeing
This is an example of Automated Autonomous AI — the most powerful tier of AI deployment. Certy doesn’t wait for you to prompt her. She runs the workflow:
- Pulls time and payroll data directly from your existing payroll or time-tracking system
- Validates every worker classification against the applicable wage determination
- Calculates fringe credits in accordance with the applicable fringe benefit rates
- Produces submission-ready WH-347 reports with all required state supplements
- Files automatically each week for every active public works project
The result: certified payroll that runs itself, with human review available at any checkpoint.
The Problem This Solves
If you’re managing certified payroll manually today, you know the cost. Here’s what we hear consistently from contractors doing public works:
- 12–15 hours per week of office staff time consumed by WH-347 preparation on a multi-project portfolio
- Errors that compound — wrong classifications, missed fringes, mismatched wage determinations — that require resubmission and create friction with GC primes
- Near-debarment notices from state agencies for late or incomplete filings
- Staff capacity consumed by compliance work that prevents them from supporting estimating, billing, and other higher-value activities
Certy eliminates the mechanical labor while keeping your office staff in a review role rather than a data-entry role. The filings go out on time. The classifications are validated. The math is right.
Who This Is For
Certy is built for contractors who:
- Do any volume of public works, municipal, or federally assisted construction
- Have employees covered by prevailing wage determinations in one or more jurisdictions
- File WH-347 forms on a weekly or semi-weekly basis
- Have union workforce obligations (dispatch, dues, benefit fund contributions)
If that describes your operation and your back office is spending meaningful time on certified payroll every week, this is where agentic AI delivers its fastest and most concrete return.
A Note on Implementation
Implementing Certy — or any Automated Autonomous AI solution like her — requires the skills of an experienced AI agentic engineer. The workflow integration with your payroll system, the wage determination validation logic, the state-specific supplement handling: these are not off-the-shelf configurations.
If you have engineers on staff with agentic AI experience, the demo should give you a clear picture of what to build. If you’d rather have it done and operated for you — which is how most of our clients engage — we design the implementation, handle the integration, and operate the assistant on your behalf.
Ready to Talk?
Start with a 15-minute conversation. We’ll ask you about your current certified payroll workflow, how many projects you’re running, and what your biggest pain points are. From there, we’ll tell you honestly whether Certy is a fit and what an implementation would look like for your operation.
There’s no pitch. Just a conversation about whether this solves your problem.
You can find the contact link at the top of every page. We’d love to hear from you.
Certy is one of several Digital Assistants built for the construction back office. See the full catalog of AI agents or read the Northeast Mechanical case study to see what certified payroll automation looks like in practice.