Certified Payroll on Autopilot: 8 Projects, Zero Late Filings
The Challenge
Managing certified payroll across 8 concurrent public works projects with different jurisdictions and prevailing wage determinations. Weekly WH-347 filings consumed 12–15 hours of office staff time, with errors causing resubmissions and one near-debarment notice from a state agency.
The Solution
The Certified Payroll Assistant now pulls time and payroll data directly from their existing system, validates every classification against the applicable wage determination, calculates fringe credits, and produces submission-ready WH-347 reports with all required state supplements — filed automatically each week.
Northeast Mechanical runs a crew of 120 across public schools, municipal facilities, and federally-assisted housing projects throughout the Northeast. Every project carries prevailing wage requirements — each with its own wage determination, fringe calculation rules, and state portal.
Before the Certified Payroll Assistant, their office manager spent Monday through Wednesday each week pulling data, cross-referencing classifications, and manually building WH-347 reports in a spreadsheet. Errors were common enough that the GC primes had begun flagging their submissions for review.
The assistant went live in one week. By the third week, all 8 projects were filing automatically. The office manager moved on to supporting the estimating team — work that had been backlogged for months.
See all the assistants behind these results
Every Digital Assistant is scoped to your specific projects and continuously operated by a dedicated GQP team.